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procurements [2019/07/19 16:34]
81.156.231.110
procurements [2023/10/23 16:05] (current)
31.54.167.62
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 +====== NEWS ======
  
 +**All Wales library management system.** Gwynedd Council is the Lead Authority for the Procurement of an All Wales Library Management System.This Procurement will be available to the Consortium Members for Welsh Public Libraries (LMS Cymru) - 22 library authorities and over 200 libraries
  
-**Thinking of replacing your library system? Go to [[https://​libtechrfp.com/​home|LibTechRFP]] ​for help & information ​**+**EMLib Consortium Invitation ​to Tender (ITT)Framework Contract ​for a Library Management System.**The EMLIB Consortium is currently made up of the following six library services:
  
-==== NEWS ====+   - Derby City Council 
 +  - Leicestershire County Council 
 +  - Nottingham City Council 
 +  - Culture, Learning and Libraries (Midlands) (referred to as Inspire) 
 +  - Rutland County Council District Council (also referred to as Rutland County Council) 
 +  - Derbyshire County Council
  
-  ​- **Leeds City select ​SirsiDynix **  (Plus framework agreement for additional authorities) +Across the six library consortium services there are over 200 libraries. There is potential for the Consortium membership to grow over the duration of the new framework agreement by up to three further services; the eligible library services are: 
-  - **12 library authorities in north West/​Manchester select Civica ​(see below)** + 
-  - **London Libraries** ​ Consortium selects SirsiDynix ​- see below for details +  * West Northamptonshire 
-  - **15 public library authorities in Yorkshire and Humber** ​ seek a framework agreement for a cloud hosted library system- see below+  * North Northamptonshire 
 +  * Leicester City 
 + 
 +===== Summary of recent procurements ===== 
 + 
 +  - **All Wales library management ****system** 
 +  - **LibrariesWest****:​ No successful bidder for its recent [[https://​www.sell2wales.gov.wales/​search/​show/​search_view.aspx?​ID=DEC420491|ITT for a new library system]]** 
 +  - **Bournemouth Christchurch and Poole council select ESS (August 2022)** 
 +  - **Surrey County Council joins The Libraries Consortium (April 2021)** 
 +  - **Essex and Thurrock announce they are joining the Libraries Consortium (was London Libraries Consortium)** 
 +  - **Gloucestershire select Civica (Nov 2019)** 
 +  ​- **Leeds City selects ​SirsiDynix **  (Plus framework agreement for additional authorities) 
 +  - **12 library authorities in north West/​Manchester select Civica ** 
 +  - **London Libraries** ​ Consortium selects SirsiDynix ​(now The Libraries Consortium) 
 +  - **15 public library authorities in Yorkshire and Humber** ​ seek a framework agreement for a cloud hosted library system
   - **National framework agreement (ESPO) for library systems**   - **National framework agreement (ESPO) for library systems**
 +See below for more detail
 +
 +__**[[https://​www.sell2wales.gov.wales/​search/​show/​Search_View.aspx?​ID=OCT453628|All Wales Library Management System]]** __
 +
 +Gwynedd Council is the Lead Authority for the Procurement of an All Wales Library Management System.This Procurement will be available to the Consortium Members for Welsh Public Libraries (LMS Cymru) - 22 library authorities. Contract duration 48 month Deadline for receipt of tenders 7/11/2023
 +
 +**[[https://​librarytechnology.org/​pr/​26054|Surrey County Council joins The Libraries Consortium]]**
 +
 +From the 14 April 2021 Press Release: "​Surrey has 52 libraries serving 1.2 million people and this is part of the Library Transformation Programme improving services for our residents.“Surrey Libraries are excited to join the UK’s largest consortium, with the enhanced customer experience for all members this will bring. Members will be able to use their library card at any of the 380 member branches, crossing boundaries into London boroughs, and reaching as far as Essex and Luton. Shared catalogues will offer choice from more than 8 million items of stock, which can be delivered to any Surrey Library in days. Pooling staff expertise and fostering innovation will increase our purchasing power and enable development and sharing of new services.” Susan Wills, Assistant Director, Lifelong Learning and Culture, Surrey County Council The Consortium delivers one of the models defined by the British Library’s recommendations paper, Digital Transformation for UK public libraries: five approaches \\ to a '​Single Digital Presence',​ which sets out what a national online platform (or “single digital presence”) would look like. A common, centralised Library Management System, procured at a UK-wide level serves all libraries, and gives customers access to millions more items of stock, with huge diversity of material and a single powerful brand. \\ **[[https://​libraries.essex.gov.uk/​news/​over-6-million-new-items-of-stock-for-essex-libraries/​|Essex and Thurrock announce they are joining the Libraries Consortium**]]**. (was the London Libraries Consortium -LLC)
 +
 +22 July 2020
 +
 +"Over 6 million new items of stock for Essex libraries .Essex County Council has today announced that both Essex and Thurrock Libraries will join The Libraries Consortium (TLC), the UK’s largest library consortium made up of 18 other library authorities. As part of the Essex Libraries Consultation in 2019, respondents told us they wanted an increase in the number of titles available to borrow from Essex Libraries. By joining the consortium, Essex residents will have access to over 6 million items of stock via the shared TLC library catalogue, including books, e-books, e-magazines and audio books. This will be in addition to the current 1.9 million titles Essex Libraries already has available.Joining the consortium means an upgrade of the existing library management system (LMS) which will be managed by SirsiDynix. The new LMS system will provide an enriched, modern and interactive library customer experience such as access to the service 24/7 on any mobile device, and customer alerts and text messages. It will be a single digital platform, enabling customers to engage with other library users, post reviews, book events, follow their favourite authors, and make recommendations.
 +
 [[https://​procontract.due-north.com/​Advert/​Index?​advertId3bc06cbd-6648-e811-80eb-005056b64545|ESPO Framework Agreement]] [[https://​procontract.due-north.com/​Advert/​Index?​advertId3bc06cbd-6648-e811-80eb-005056b64545|ESPO Framework Agreement]]
  
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 ==== Summary of recent awards ==== ==== Summary of recent awards ====
  
-|   ||   ||   ||   ||   |+|   ​| ​  ​| ​  ​| ​  ​| ​  | 
-|**Library Authority/​authorities** ​||**Vendor selected** ​||**(approx) date of contract** ​||**Vendor(s) being replaced** ||**Value** ||+|**Library Authority/​authorities** ​  ​|**Vendor selected** ​  ​|**(approx) date of contract** ​  ​|**Vendor(s) being replaced** ​  ​|**Value** ​  | 
 +|**Bournemouth Christchurch and Poole council** ​  ​|ESS|August 2022|   | | 
 + 
 +|Contract duration 29 months \\ Value £137K ​ || 
 + 
 +Contract uration 29 months || 
 + 
 +|**Surrey County Council** ||SirsiDynix||2021||Axiell||??​ Joined The Library Consortium via the TLC framework agreement ​ || 
 +|**Essex Country Council +Thurrock** ||SirsiDynix||2020|| ||?? Joined The Library Consortium via the TLC framework agreement ​ || 
 +|**Cumbria** ||PTFS-Europe (Koha)||May2020||SirsiDynix||?? ​ || 
 +| || || || ||   || 
 +|**Gloucestershire (went out to tender with Swindon)** ||Civica||Nov 2019||Capita||£303,​150  ​||
 |**Leeds City**. Plus framework agreement for "15 authorities from the Yorkshire & Humberside region: Barnsley, Bradford, Calderdale, Doncaster, East Riding, Hull, Kirklees, Leeds, N. Lincolnshire,​ N.E. Lincolnshire,​ North Yorkshire, Rotherham, Sheffield, Wakefield, and York"​.||SirsiDynix||May 2019||Capita||4 years 145K.  || |**Leeds City**. Plus framework agreement for "15 authorities from the Yorkshire & Humberside region: Barnsley, Bradford, Calderdale, Doncaster, East Riding, Hull, Kirklees, Leeds, N. Lincolnshire,​ N.E. Lincolnshire,​ North Yorkshire, Rotherham, Sheffield, Wakefield, and York"​.||SirsiDynix||May 2019||Capita||4 years 145K.  ||
 |**Greater Manchester/​North West** -12 authorities:​ Blackburn with Darwen, Blackpool , Bolton, Bury, Manchester, Oldham, Rochdale, Salford, Stockport, Tameside, Trafford, Wigan||Civica||July 2019||Some already on Civica. Others moving from: Axiell, Capita, SirsiDynix,​||£1,​073 200.  || |**Greater Manchester/​North West** -12 authorities:​ Blackburn with Darwen, Blackpool , Bolton, Bury, Manchester, Oldham, Rochdale, Salford, Stockport, Tameside, Trafford, Wigan||Civica||July 2019||Some already on Civica. Others moving from: Axiell, Capita, SirsiDynix,​||£1,​073 200.  ||
-|**London Libraries Consortium** ||SirsiDynix||July 2018||Axiell|| ​  ||+|**London Libraries Consortium ​(From 2020 "The Libraries Consortium"​ )** ||SirsiDynix||July 2018||Axiell||   || 
 +|   ​\\ ​ **Southend-on-Sea** \\  \\ Left Essex consortium to join SELMS||Civica||March 2018||Infor||   ||
 |**Northumberland** ||Civica||October 2017||SirsiDynix||£150,​000 to £2,000,000 \\ Framework agreement open to other UK library authorities|| |**Northumberland** ||Civica||October 2017||SirsiDynix||£150,​000 to £2,000,000 \\ Framework agreement open to other UK library authorities||
 |**Black Country Consortium**:​ Dudley, Sandwell, Walsall and Wolverhampton||Capita||September 2017||Innovative Interfaces|| || |**Black Country Consortium**:​ Dudley, Sandwell, Walsall and Wolverhampton||Capita||September 2017||Innovative Interfaces|| ||
-|**Bury** ||SirsiDynix||2017||Innovative Interfaces|| ||+|**Bury** ||SirsiDynix||2017||Innovative Interfaces||Moved to Civica 2019 -see Greater Manchester award above||
 |**Newcastle City** ||PTFS \\ (Koha)||June 2017||Axiell||£123,​175 (5 year contract)|| |**Newcastle City** ||PTFS \\ (Koha)||June 2017||Axiell||£123,​175 (5 year contract)||
 |**Gateshead** ||Capita||February 2017|| ​  ​||£98,​964 (3 yr contract)|| |**Gateshead** ||Capita||February 2017|| ​  ​||£98,​964 (3 yr contract)||
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 ==== Procurements in process ==== ==== Procurements in process ====
  
-=== Gloucestershire & Swindon ​===+=== Cyngor Gwynedd Council. LMS Cymru ===
  
-From the [[https://procontract.due-north.com/Advert?advertId=29d505bd-a66d-e911-80f7-005056b64545|invitation to tender notice]] (May 2019) Provision of a Library Management System. Estimated contract dates 02/09/2019 to 01/09/2025 \\ + ​\\ ​[[https://www.sell2wales.gov.wales/membership/​Member_HistShow.aspx?ID=AUG409878|Library Management System ​Cymru Pre Procurement Support]]
-"The Library Management System (LMS) is the main ICT system used by Gloucestershire County Council (“GCC”) and Swindon Borough Council (“SBC”) to deliver statutory Library Services within their defined remits and localities. Each authority’s incumbent system manages millions of transactions each year via the LMS and cannot operate efficiently without optimised LMS in place. The overall purpose of the LMS is to store, process and manage all stock and customer data regarding transactions,​ membership and ordering and presently manages the Electronic Data Interchange (EDI) processed for stock from ordering to quotes and receipt confirmation. The Supplier System shall enable each authority to deliver an LMS solution via Software as a Service and is a managed solution maintained by the Supplier. The Supplier System must allow GCC and SBC to operate separately with different policies and distinct configurations"​.+
  
-===   ===+LMS Cymru is a joint working arrangement of 20 of the 22 Library Service Authorities within Wales, to share a Library Management System to manage customer records, collection catalogues and transactions. The current system Sirsi Dynix’s Symphony solution was procured by the National Procurement Service Wales in August 2015 with a rolling programme on implementation across the member authorities from August 2016. The contract is due to end in December 2024 and the consortium are now looking to start work on the re-tendering specification for procurement of the replacement system, informed by the 2022 Actica options appraisal report. \\ The consortium are seeking a suitably qualified person(s) to assist with the pre-procurement phase of the re-tendering work that will aim to finalise the specification document.
  
-=== Essex Libraries ​===+=== Nottinghamshire County Council ​===
  
-[[https://​www.sell2wales.gov.wales/​search/​show/​search_view.aspx?​ID=JUN256895|Prior information notice]] 21st June 2018 \\ +[[https://​www.sell2wales.gov.wales/​search/​show/​search_view.aspx?​ID=AUG407854|Pre-Market Engagement: Libraries Management Solution]] \\ 
- \\ +12/​08/​2022 ​\\ 
-Essex County Council ​is currently reviewing its Library ​Strategy which includes reviewing the technology that underpins customer interactions.At a high level we anticipate that a future ​solution ​will include:+The purpose of this Prior Information Notice (PIN) is to alert potential suppliers to an opportunity in relation to a Library ​Management System ​solution
  
-Cloud based solution with support and maintenanceEnriched customer experience including access to range of content typesenhanced content presentationrange of alerts ​and contact methodsCustomer and staff interface designed for web access ​/ mobile ​device; Stock management tools; Tools for effective / efficient delivery of front line services; Powerful Management Information capability; Scalability to accommodate data volumes attendant on a Library Authority of ECC scale; Capability to integrate solution with a range of technologies such as RFID, public network management, content enrichment / cataloguing;​ End to end electronic trading with suppliers; Capability to integrate with corporate financial solution for purchasing / customer income; WCAG AA compliance for solution accessibility+East Midlands Libraries Consortium (EMlib) currently provides services to 6 local authoritiesNottingham City CouncilInspire LibrariesDerby City Council, Derbyshire County Council, Leicestershire County Council ​and Rutland County Council. Across the 6 authorities there are approximately 168 librariesincluding secure (prison/hospital) libraries, ​mobile ​libraries and volunteer run libraries.
  
-Estimated date of publication of contract notice: \\ 03/06/2019+EMLib existing Library Management System (LMS) is due to expire within the next 2 years and we are currently considering our options for a potential new replacement system. The current system is hosted and we would want any new system to be hosted/ SAAS. To help inform our service specification,​ we are keen to gain a better understanding ​of LMS technical functionality in the market and to identify this against our own needs.
  
-=== Oxfordshire ===+It is currently envisaged that an open procurement exercise will be undertaken next year with the aim to award a (potential) contract with a single supplier.
  
-(Currently uses Axiell Galaxy library system)+Current revenue budget per annum for our existing LMS solution is approximately £160,000. This is provided for information only
  
-Oxfordshire County CouncilLibraries Management System+Suppliers are invited to express an interest in this opportunity and submit responses to our questionnaire and outline whether their LMS solution supports some / all of the technical functionality and where possible, to also provide a short case study on where they have delivered a similar LMS solution. The case study should include contact details for the Customer the contract was/ is with, contract dates, contract value and a description of what was delivered.
  
-[[https://​www.sell2wales.gov.wales/​search/​show/​Search_View.aspx?​idAPR193908|From the tender notice]] (April 2017)+All expressions of interest must be submitted by 12 noon 9 September 2022.
  
-"The intention is for the Council to award a 5.5 year contract to commence 18.9.2017, with the option for a maximum extension in aggregate of 3 years with each extension to be a minimum of at least 1 year. Estimated value range between 480,000and 600,000+===   ===
  
-"The Council seeks a replacement Libraries Management System ​(LMSwhich incorporates the following attributes:+==== Awards ​(more detail====
  
-  * The new LMS will underpin all aspects of the book lending and Audio/​Visual (AV) hire service: from ordering, receipting and invoicing, through cataloguing and stock management, to all aspects of the lending operation, including financial transactions. +=== Gloucestershire & Swindon ===
-  * The LMS will offer a public-facing mobile and web interface for customers to join the library, view the catalogue and reserve and renew items in their accounts. +
-  * The LMS will need to interface with Bibliotheca'​s SmartServe kiosks and their Open+™ solution, the Solus app and provide authentication for eBook and eAudio services. It will also need to provide data extracts for Collection HQ. +
-  * The LMS must provide an interface to a booking system for Public Access PCs and a hosted central printing service. +
-  * The system must have the capability to offer different levels of access for users, and interface with the Council'​s systems. +
-  * The LMS is expected to be hosted by the successful supplier."​+
  
-From a prior notice+Gloucestershire [[https://​www.sell2wales.gov.wales/​search/​show/​Search_View.aspx?​id=NOV317766|award to ]]Civica
  
-Market testing- ​[[https://www.sell2wales.gov.wales/search/​show/​search_view.aspx?IDOCT163966|Market awareness day]] +From the [[https://procontract.due-north.com/Advert?advertId=29d505bd-a66d-e911-80f7-005056b64545|invitation to tender notice]] (May 2019) Provision of a Library Management SystemEstimated contract dates 02/09/2019 to 01/09/2025 \\ 
- +"The Library Management System (LMS) is the main ICT system used by Gloucestershire County ​Council ​(“GCC”) ​and Swindon Borough Council ​(“SBC”) to deliver statutory Library Services within their defined remits ​and localities. Each authority’incumbent ​system ​manages millions ​of transactions each year via the LMS and cannot operate efficiently without optimised LMS in placeThe overall purpose ​of the LMS is to store, process and manage ​all stock and customer data regarding transactions,​ membership and ordering and presently manages ​the Electronic Data Interchange ​(EDIprocessed ​for stock from ordering to quotes and receipt confirmationThe Supplier System shall enable ​each authority ​to deliver an LMS solution via Software as a Service ​and is a managed solution maintained by the Supplier. The Supplier System must allow GCC and SBC to operate separately with different policies and distinct configurations"​.
-10:00 Monday 7.11.2016 at County Hall New Road Oxford OX1 1ND +
- +
-"​The ​aim of the day is to inform suppliers of the opportunity to tender for a Library Management System (LMS) to replace the existing Service which is provided through Axiell and uses their OpenGalaxy product. +
- +
-The existing LMS contract expires in March 2018 and the Council ​is seeking to establish a more detailed understanding of current LMS offerings from suppliers ​and the potential route to market for such a service. ​(e.g. open procedure, direct award, part of a consortium, etc.) +
- +
-This early notification will help shape a formal procurement which is targeted ​to be undertaken in 2017 and conclude in sufficient time to enable a successful transition to the new LMS in advance of the of current contract'​expiry date."​ +
- +
-=== Libraries North West (Stockport, Manchester etc ) === +
- +
-**Unstaffed libraries technology "Open Libraries"​** +
- +
-[[https://​www.tendersdirect.co.uk/​Search/​Tenders/​Expired.aspx?​ID%20000000006206334&​sectL013&​cat6&​PageCategories|Soft market testing]] for libraries in the North West. March 2017 +
- +
-"​Stockport Council on behalf of libraries in the North West is considering options for an open library technology ​system ​by means of this soft market testing exercise. We want to hear from any suppliers that could provide this service for North West authorities. Stockport is intending to install open library technology in five libraries initially but with the intention of rolling it out to others ​in the futureManchester Libraries are looking to install the system in three libraries during 2017. Most of the other North West authorities are also considering the technology."​ +
- +
-=== Leicestershire === +
- +
-Soft Market Test Library Management System Leicester City Council +
- +
-From the [[http://​www.sourceleicestershire.co.uk/​contracts/​show/​id/​15295|invitation to tender]] March 2017 +
- +
-"​LCC ​is keen to explore ​all options or solutions that are currently available in the market, for a Library Management Systems ​(LMS) for the Council’s Neighbourhood Services TeamLCC at present are not fully aware of what strategic options currently exist in the market as options to them thus, even though the business requirements are known, the responses to this Soft Market Test will enable ​LCC to re- evaluate their current situation ​and determine ​the specification ​and implications for the relevant service provision. +
- +
-==== Awards (more detail) ====+
  
 === Leeds - Libraries Connected Yorkshire and Humber Branch (LCYHB) === === Leeds - Libraries Connected Yorkshire and Humber Branch (LCYHB) ===
procurements.1563543242.txt.gz · Last modified: 2019/07/19 16:34 by 81.156.231.110